Columbia University Scientific Program Officer in New York, New York

Position Information

Job Title

Scientific Program Officer

Job Code Title

Job Requisition Number

092826

Department

6810- ZUC Education Center

Location

Manhattanville

Job Type

Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week

35

Job Family

Administrative Support

Salary Grade

11

Salary Range

Commensurate with Experience

Advertised Summary Job Description

Columbia's Mortimer B. Zuckerman Mind Brain Behavior Institute (Zuckerman Institute) supports interdisciplinary neuroscience research and discovery by scholars across the university.

Reporting to the Senior Director of Scientific Programs, the Scientific Programs Coordinator is responsible for the smooth execution of the Zuckerman Institute's scientific programs. The Scientific Programs Unit is responsible for developing and running scientific, academic, and educational activities that promote a vibrant culture of scientific inquiry and exchange. Programs include seminars, symposia, workshops and events for the Zuckerman Institute, for the Columbia University community, and for the broader public. The successful candidate takes a hands-on, proactive approach, building relationships with colleagues and striving to meet the underlying goals of the assigned projects. The incumbent must maintain an excellent attention to detail. The role operates independently while keeping the Senior Director up-to-date of progress.

Responsibilities include, but are not limited to, the following three areas:

Events and programs:

  • Responsible for prioritizing, implementing and all planning of ongoing programs and special events; researching vendors; execute meeting and event logistics; ensure appropriate publicity plan and materials;

  • Designs and enforces new event policies and procedures; continuously updates the events protocols and procedures accordingly;

  • Oversees various programmatic aspects including the recruitment of various vendors to foster and support Intellectual Life within the Zuckerman Institute. Hires vendors and consultants; works with vendors and CU Finance in hiring consultants and reviewing contracts

  • Manages all preparations for VIP visitors, ensuring all visit arrangements and itineraries are prepared.

  • Oversees scientific program and event design, implementation, and analysis of feedback from attendees and participants via surveys and other methods. Ensures operational and financial aspects of these events run smoothly.

  • With ZI teams and CU affiliates ensures smooth functioning of events.

Communication and coordination:

  • Facilitates communication across the Institute and in promoting engagement from stakeholders at multiple levels;

  • Manages the listserv for partners and ensures regular updates; develops systems to facilitate coordination and collaboration within the Scientific Programs Unit and with external groups, related to strategic initiatives, programs, and events; ensure appropriate follow up and project management.

  • Maintains digital infrastructure for communications to various University groups, including internal and external constituents.

  • Ensures accurate and timely updates of print and digital publicity materials; coordinate with Zuckerman Institute's Communications team to update the Institute's internal and external websites for the Scientific Programming and Outreach team.

Operational aspects of the Scientific Programs:

  • Promotes new champions of scientific programming within the Institute who can advocate and introduce the programs to a broader audience.

  • Recruits, hires, and tracks interns, hourly personnel and Federal Work Study students for the Institute's public programs. Provides technical mentorship and support to partners to ensure the successful roll-out of scheduled programs.

  • Supports and reconciles financial activities and budget, including purchasing card, AP, check requests and travel and expense reports for speakers and guests, as needed; Maintains responsibility for the overall management and logistics for the Senior Director's activities and schedule. Performs other duties, special projects as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant

Bachelor's degree including at least two (2) years of related support experience is required. Proficient in Microsoft Office is a must. Occasional evening and weekend availability required for events.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Excellent organizational, interpersonal, oral and written communication skills, including a high level of attention to detail and active listening skills. Demonstrated ability to set priorities and work with diplomacy and efficiency in a high demand environment essential. Must have a passion for excellent customer service and commitment to exceptional quality. Must have the ability to take initiative and work under minimal supervision, as well as respond to direction.

Special Instructions

Preferred Qualifications

Prior experience in a not-for-profit, higher-education institution or similar environment preferred.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required

No Response

Participation in Medical Surveillance required

No Response

What type of posting? Is this a waiver request?

Standard Posting

Requisition Open Date

05-10-2018

Requisition Close Date

Open Until Filled

Quick Link

jobs.columbia.edu/applicants/Central?quickFind=169235

EEO Statement

Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring

Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.